Tuesday, June 18, 2013

Tried It Tuesday: Filing System

I'm excited to be linking up with the sweetest ever Holly from Fourth Grade Flipper for her Tried It Tuesday!  It's a place for us to share what we've tried that has worked and hasn't worked. It's great hearing others' perspectives and ideas on things we're all wondering about!

I've tried the following filing system since my first year of teaching:

I have my files in three different crates: writing portfolios, student portfolios, and graded papers. The writing portfolios contain writing samples and finished products. The student portfolios contain important student information, parent conferences, student work samples, written communication from parents, etc.  And of course, the graded papers holds the papers sent home each week. It's organized and it works, but I'm wondering if there's something better that someone else has tried. I've made new covers to make them look cuter next year, but I'd love a system to take less space (I have about 3 feet over to the right of those crates and that's it-that's all of our counter space!). I probably could combine writing and student portfolios, but I'm interested to see how everyone else stores these files. Any suggestions/tips would are welcomed!!!

There's only a couple hours left to try to win this treasure from my BBB Jivey!


  1. I've got nothing, that's right, no advice, nada.I keep finished writing in binders but that takes up shelf space. I have one folder for each student that contains assessed work and work samples and they are kept in a Rubbermaid like container. Lastly I have a student info binder, with a section for each student and I put parent contact info and notes in that. My deepest apologies : )

  2. I love how organized it is, but my favorite thing, the rings that you have to keep the labels attached. I would never have thought about that!
    LOVE IT!!!

    Hodges Herald

  3. Your system is much more organized and neater than mine! I usually just toss my papers that need filing on top and have a parent volunteer file them when my stack becomes huge.


  4. I do the same thing with my graded papers. The other things I file in my own filing cabinet. Although usually I just shove them in there at at some point end up with a huge pile of random things to get filed before report cards, conferences, etc. Having the papers in the bin takes up less space than the mail boxes I used to have...

    Literacy Spark

  5. My students keep a data notebook. I put all graded papers in a bin and each Friday student volunteers pass them out their owners and they place them in their data notebook based on subject. I do keep some graded work if I need documentation for some reason. Parents are required to sign the parent signature page each week as well. This doesn't take up too much room. Data notebooks are stored in a milk crate type container not in the students desk.


  6. Thanks for the idea! I'll be teaching three ELA classes this year and will be required to keep at writing portfolio on all three, so I think this will be the easiest way for me to do that! I keep what you have in the student portfolio box in an accordion file folder with the top cut off. I posted about it a while back as part of my tame the paper monster series. The file slides right into a book shelf, so it has a pretty small footprint!
    Polka Dot Lesson Plans

  7. I wish I could say that I have great advice for you-but I don't! I think your crates already look super cute and I can only imagine how useful they would be...I think I need to set up something like this to get myself better organized! Thanks for the ideas!

    Learning to the Core

  8. I kinda like your crate idea! I use a desk drawer with hanging file folders for weekly graded papers. Each child keeps a three-ring binder as a writing and portfolio notebook, but those stay in their cubbies, and the kids file the papers in page protectors themselves. Then at the end of the year, we send those home with cute Memory Book covers.

  9. A really simple solution could be that you stack them when you're not filing or looking through them. I don't know how often you use them but if you only use them every once in a while you could stack them to the side and open up the rest of the table when you need it.

  10. Much obliged for sharing this awesome assortment of pictures here about the seat. These seats are looking exceptionally educational and I loved these. Much thanks. best filing system for home

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